Job Description

Job Description

Job Summary

The Office Supervisor oversees the day-to-day operations of the office, ensuring smooth functionality by supervising administrative staff, managing budgets, coordinating facilities maintenance, procuring office supplies, organizing files, arranging meetings, and implementing administrative systems, requiring strong organizational, communication, and leadership skills to maintain efficiency and a positive work environment. 

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Compensation

Salary $70,000 to $75,000 DOE

Responsibilities

• Supervise, delegate tasks, and backup coverage for reception staff
• Maintain office budgets, track expenses, and process invoices
• Coordinate office supplies procurement and inventory management
• Maintain filing systems and document organization
• Arrange meetings, schedule appointments, manage calendars
• Coordinate and execute event planning for divisional events
• Oversee office maintenance and repairs, coordinating with external service providers
• Ensure offices are clean, functional, and safe
• Act as primary point of contact for internal and external inquiries
• Facilitate communication between departments and team members
• Provide support to divisional leadership and VP/GM
• Work closely with leadership on process improvement activities, providing input, support, with roll outs from the corporate to local level
• Develop and implement administrative procedures to streamline operations
• Compile monthly departmental reporting for presentation
• Ensure compliance with company policies and procedures
• Foster a positive and productive work environment

Education

High school diploma/GED

Requirements/Qualifications

• Strong organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines 
• Excellent communication skills: Effective written and verbal communication to interact with diverse stakeholders 
• Leadership abilities: Ability to motivate and manage a team, delegate tasks, and provide guidance 

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated ongoing drug and alcohol testing.

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